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Quality System Documentation
Quality system documentation must be controlled to ensure that everyone
accessing the documents is referencing the current version of each specific
procedure. In a small company where the Quality System has few procedures
and there are not a lot of people accessing them this can be accomplished
with controlled hard-copy sets of the procedures. But, as the number of
procedures, or the size of the company, increases this becomes increasingly
more difficult to maintain. Therefore, an electronic documentation solution
provides an easy to maintain system for ensuring that everyone accessing
the documentation is accessing the current documents.
Setting up a web-based electronic documentation solution for Quality
System documentation has many advantages.
- There is only one set of Quality System documents - eliminating the
need to update controlled copies throughout the company
- Everyone has ready access to the documents right on their computer
- Documents can be linked to each other - a procedure referencing another
procedure can provide the link to that procedure
- Documents can contain sound, animation, video, and any other media
tools supported by the web
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